Quality

Department Quality Board Commissions Department Advisory Board Program Educational Objectives Program Learning Outcomes Program-Specific Criteria Matrices SWOT Analysis PESTLE Analysis Workflows

Workflows

  1. Main Page
  2. Quality
  3. Workflows
1. Course Opening and Curriculum Workflow
  • Start: Course/Curriculum Proposal
  • Commission Technical Review
  • Department Board Decision
  • Faculty Board Approval
  • End: Submission for Senate Approval
2. Event and Web Page Workflow
  • Start: Event Proposal / Web Update Request
  • Planning Meeting (Budget/Schedule/Materials)
  • Dean's Office Approval
    • If Revision is Needed: Return to the planning stage.
    If Approved: Proceed with the process.
  • Preparation of Announcement Materials (Poster/Visuals)
  • Announcement on Web and Social Media
  • Execution of the Event
  • Reporting and Publishing News on the Website
  • End: Process Archiving
3. Course Exemption and Adaptation Workflow
  • Start: Student Application
  • Assignment of the Commission (Referral)
  • Commission Review and Reporting
  • Department Board Decision
  • Faculty Executive Board Approval
  • End: Processing in Student Information System (SIS) and Notification
4. Graduate Education Workflow
  • Start: Demands and Needs
  • Commission Preparatory Work
  • Department Board Decision
  • Referral to the Institute Directorate
  • End: Institute Decision
5. Student and Staff Exchange Programs Workflow
  • Start: Exchange Program Calendar
  • Announcement of Quotas and Conditions
  • Receiving Candidate Applications
  • Scoring and Ranking (Foreign Language + GPA)
  • Is Quota Sufficient?
    • If No: Elimination Process ➔ Formation of Main/Reserve List
    If Yes: Direct Formation of Main/Reserve List
  • Announcement of Results and Notification to Upper Unit
  • End: Orientation
6. Relations with Students and Alumni Workflow
  • Start: End of Semester / Event Need
  • Updating the Alumni Database
  • Planning Career Event / Alumni Gathering
  • Invitation and Announcement Process
  • Execution of the Event
  • Feedback and Survey
  • End: Reporting
7. Measurement and Evaluation Workflow
  • Start: Completion of Grade Entries
  • Statistical Data Analysis
  • Is Success Distribution Normal?
    • If No (Deviation Exists): Situation is reported.
    If Yes: Directly reported.
  • Feedback to Faculty Members
  • End: Improvement Planning
8. Internship Workflow
  • Start: Voluntary Internship Application
  • Commission Review for Professional Suitability
  • Is the Application Suitable?
    • If No: Rejected (SSI not paid). Process ends.
    If Yes: SSI Entry by the Faculty ➔ Execution of the Internship ➔ Submission of Completion Certificate
  • End: Archiving
9. Thesis Control Workflow
  • Start: Submission of Advisor-Approved Thesis Draft
  • Formal Review by the Commission
  • Comparison with the Thesis Writing Guidelines
  • Is it Compliant with the Guidelines?
    • If No (Errors Found): Returned to the student with a correction form ➔ Return to the beginning (Draft Submission).
    If Yes: Approval of Formal Compliance ➔ Submission of the Final Bound Thesis
  • End: Transition to Jury Selection Process
10. University-Industry Cooperation Workflow
  • Start: Cooperation Request
  • Preliminary Meeting with the Industrial Establishment
  • Preparation of the Draft Protocol
  • Legal / Management Approval
    • If Rejected/Revise: Return to the preliminary meeting stage.
    If Approved: Signing of the Protocol ➔ Execution of the Activity
  • End: Reporting and Archiving
11. Double Major and Minor Program Workflow
1. Preparation Process
  • Start: Department Quota Proposals
  • Faculty Board Recommendation (First Week of July)
  • Finalization by Senate Decision
  • Announcement of Quotas in August
2. Application and Evaluation Process
  • Student Application (With Petition and Transcript - Ends 10 days before registration week)
  • Commission Review (Are conditions met?)
    • If No (CGPA < 3.00, Failed Courses, Outside Top 20%): Application is rejected. Process ends.
    If Yes (All Conditions Met): Score Ranking is done ➔ Main/Reserve List is generated ➔ Submitted for Faculty Executive Board (FEB) Decision.
3. Registration and Adaptation Process
  • Final Registration Process (Registration Week)
  • Commission's Determination of Courses/Adaptation (Identification of Equivalent and Additional Courses)
  • FEB Approval and SIS (Student Information System) Operations
  • End: Start of Double Major / Minor Program
Last Update Date: 26 February 2026, Thursday
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